Musselburgh Museum and Heritage Group: Collections Privacy Statement

Section 1: Our contact details

Musselburgh Museum and Heritage Group
65 High Street
Musselburgh
EH21 7BZ

The Data Protection Officer can be reached at the same address.

Section 2: Why we need your personal information

– To record the details of objects or images deposited with us for display as loans, gifts or purchases.

– To record and manage information about these objects and images.

– To ensure that we comply with copyright legislation when providing copies of items.

– In order for us to collect and use your information, we have to have a ‘legal basis’ for doing so:

– To record the details of objects or images deposited with us for display as loans, gifts or purchases We are processing your information as part of our function as a museum.

– We have a legal obligation to process your information to establish clear title to items acquired for the display and local history collection.

– To record and manage information about these objects and images We are processing your information as part of our function as a museum.

– To ensure that we comply with copyright legislation when providing copies of items We are processing your information as part of our function as a museum.

– We have a legal obligation to process your information under copyright legislation.

– The kinds of personal information we are collecting include:

Name
Address
Information about other people such as the depositor, previous owners, users or makers of an object or group of objects.
E-mail address
Telephone number

Section 3: Sharing and transfer

Your information will only be shared with the following organisations:
ELC Archives Service, ELC Museum Service and ELC Local History Service. If we intend to do this we will make it clear at the point of deposit/loan and seek your consent.

Your personal information will not be transferred outside of the UK

Section 4: How long will we keep your personal information?

Information relating to objects or images deposited with us will be retained for the duration of the loan and for 1 (one) year after this loan in order to manage the loan and respond to enquiries/claims.

Information relating to objects or images retained as part of the display and local history collection will be retained for as long as the item is retained.

Section 5: Your rights

You have the right to be informed about how your information will be used.

You have the right to access your personal information. Normally this is done by placing a ‘Subject Access Request’. Please get in touch with the Data Protection Officer if you wish to place a Subject Access Request.

You have the right to ask us to correct inaccurate or incomplete information.

In certain circumstances, you have the right to have your personal information erased.

In certain circumstances, you have the right to ask us to limit the ways we use or share your information.

In certain circumstances, you have the right to ask us to move, copy or transfer your information to another organisation in an electronic format.

In certain circumstances, you have the right to object to the ways we process your information.

In circumstances where your data is processed automatically, without human intervention, you have the right to certain protections.

You can find more information about data protection and your rights on the Information Commissioner’s Office (ICO) website at http://www.ico.gov.uk.

Section 6: Complaints

We take your privacy seriously, and would like to know about your concerns so that we can address them as soon as possible. If you wish to make a complaint, we recommend that you contact the Data Protection Officer using the contact details at the start of this Privacy Notice.

If we are unable to resolve the issue to your satisfaction, you have the right to complain to the Information Commissioner’s Office (ICO). You can find further information about raising a concern with the ICO on their website: https://ico.org.uk/concerns/.

You can contact the ICO by post at:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire  SK9 5AF
Telephone: 0303 123 1113 / 01625 545 745

Section 7: Information about other people

If you have provided anyone else’s personal details, please make sure that you have told them that you have given their information to the Musselburgh Museum and Heritage Group.  We will only use this information to:

Archive it in the public interest, for scientific/historical research or for statistical reasons.